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Boy Scout Troop 493
(Virginia Beach, Virginia)
 
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Troop Information Guide


Troop Information Guide

 

Troop 493
Boy Scouts of America
Wycliffe Presbyterian Church
Virginia Beach, Virginia 23454

Founded: 1968

            
             

 

INITIALLY PREPARED BY:

Wayne Richardson & Ron Jerasa

and reviewed annually   

 

 

 

 

 

 

Updated: December 2013 


TABLE OF CONTENTS

Letter from the Committee Chairman
Letter from the Scoutmaster
Tro
op Adult Leadership 2013

Scout Leadership 2013

Troop 493 – Patrol Roster 2013

Troop Calendar—2013

Troop 493 Belief Statements

Aims Of Scouting

Methods

Troop Meetings

Troop Committee Meetings

Troop Sponsorship

Troop Affiliation

Troop Activities

Summer Camp
Camporees

Troop Camping

Transportation

Day Trips
High Adventure
Service Projects
Troop Junior Leader Organization
Duties Of Troop Adult Leaders
Scoutmaster
Assistant Scoutmaster
Patrol Advisor
Duties of Troop Committee Members
Troop Committee Positions
The Parent’s Role In Troop Activities
Buddy System
Advancement (The Trail To Eagle Scout
Four Steps of Advancement
How To Earn A Merit Badge
Troop Court of Honor (COH)
Eagle Court of Honor (COH)

The Order Of The Arrow

Troop 493 Indian Dance Team

Uniform Information
Class A Uniform
Class ‘B’ uniform
Equipping Your Scout For Scouting
Minimum Gear Requirements
Day Outings
Overnighters
Financial Policy
Annual Registration Cost
Weekly Dues
Scout Accounts (Camping and Activity Fees)
Fund Raising
Medication Policy
Policy Regarding Incendiary Devices
Troop Cellular Phone (Wireless Device) Use Policy
Troop Phone And Email List—2013
E-Mail Policy
Troop Health And Safety
Troop Disciplinary Action
History Of Troop 493
Troop Web Site
Eagle Scouts

Appendix

Official Placement of Insignia
Uniform Inspection Sheet
Personal Health and Medical Record
Merit badge Counselor Application

Letter from the Committee Chairman

Dear New Scout and Parents,

Dear New Scout and Parents,

The Scouts, leaders, and parents of Troop 493 extend a hearty welcome to you and your boy scout!

We are delighted to have you with us and look forward to sharing the joys and challenges, which accompany participation in our dynamic scouting program.  We want to be sure that parent’s understand what participation means and what opportunities are available for your Scout and you in the coming months and years.  We ask that you read carefully through this troop guide.

Our goal is to help your son develop into a young man conforming to the Boy Scout ideals of Character, Citizenship, and Fitness, stressing physical strength, mental awareness, and moral action.

The pre-teen and teenage years are an important time in your son’s life.  Critical, yet sometimes subtle, choices are made that can shape the rest of his life.  The Boy Scout program is founded on the belief that, during this time, a boy should undergo the personal growth necessary to move from a state of almost complete dependence upon his family towards increasing self-reliance and independence.  A primary vehicle for this change is the opportunity for the Scout to make responsible decisions under diverse circumstances and to experience the consequences of the decisions.  We feel privileged to play a part in helping influence some of these choices.

This manual has been prepared to acquaint you with the Troop 493 programs, procedures and expectations.  The information is intended to answer frequently asked questions and to acquaint you with our procedures.

We wish your son every success in his Scouting career, and the primary purpose of the adult leadership of Troop 493 is to create and maintain an environment in which he can succeed.

Please contact any of our leaders if you have questions or concerns.

Yours in Scouting,

Billy W. Hanes

Troop 493 Committee Chairman

 

 

Letter from the Scoutmaster

Dear New Parents and Scouts,

 

Scouting is one of the largest and oldest international youth organizations. Scouting is immediately known and respected by people around the world. The parents and adult leaders of Troop 493 strongly believe in the character building that comes from following the Scout Oath and Scout Law.  We also strongly believe in parental participation in scouting activities. Parents are a fundamental key to the success of Scouting and the success of Troop 493. Your excitement and involvement in our program will rub off on your son.  Through Scouting, and with your guidance, your son will learn to prioritize and balance the things he WANTS to do, things he SHOULD do, and things he MUST do … an important life skill.  Scouts get out of Troop 493 what they put into it.  Leaders try to keep the "outing" in Scouting by offering activities encompassing a wide range of interests, both indoors and outdoors.

 

We expect our Scouts to lead the Troop as much as possible.  Leadership skills are demonstrated during the annual planning conference, TLC meetings, weekly troop meetings, and in the required preparation necessary for each event.  Developing self-confidence, self-reliance and leadership are key goals of the Scouting program.  We hope this manual will be useful to you.  Please read it with your Scout along with the first pages of the Scout Handbook … a guide to safe scouting.

 

Being a new Scout family is exciting but can be confusing, even frustrating at times. Get to know the other parents and our leaders.  If you have questions, now or at any time in the future, talk to us, call us, or email us.

 

 

Sincerely,

Wayne

 

Wayne F. Richardson

Scoutmaster, Troop 493


TROOP ADULT LEADERSHIP 2013

SCOUTMASTER                                                 Wayne Richardson


ASST. SCOUTMASTERS                                      Mark Swindell
                                                                      
Wil Gay

                                                                       Don Shepler

                                                                       Pete Johal

                                                                      

JR. ASST. SCOUTMASTERS                                Brock Perque

                                                                      Jack Hanes

                                                                      Collin Sherman

                                                                   
CHARTERED ORG. REPRESENTATIVE                  Lisa Sowell


TROOP COMMITTEE CHAIR                                Bill Hanes                    


ADVANCEMENT CHAIR                                      Misty Boncal

ADVANCEMENT/EAGLE MENTOR                        Bill Gay

                                                                      Jeff Voltz
                                                                      Jim Schug

LOGISTICS                                                      Travis Chick


TREASURER                                                     Jim Schug

MERIT BADGE COORD.                                     Pete Johal (ASM)

CUB LIAISON                                                   Sarah Payne          


SOCIAL CHAIR                                                 Carmen Farley


TRANSPORTATION                                            Scott Payne


HIGH ADVENTURE                                            Paul Haebler    


EVENT COORDINATOR                                      Mark Farley


         

(ALL registered ADULT LEADERS must complete “Youth Protection” Training)

                                                               
  December 2013
                                        

 

 

SCOUT LEADERSHIP –TLC 2013

SENIOR PATROL LEADER                                      Hunter Voltz

ASST. SENIOR PATROL LEADER                             Taylor Payne
                                                                          Scott Lewis

PATROL LEADERS:    COBRA                                 Val Vega
                              FLAMING ARROW                   Jack Weers
                              PANTHER                              Marco Farley
                              GHOST                                 Alex Haebler
                              VIKING                                 Brett Shepler

 
December 2013

TROOP PATROL ROSTER

Handed out and updated at Monday night troop meetings


TROOP CALENDAR—2014

The calendar is distributed at meetings and via our web site.  This calendar is subject to change.  All changes are discussed, in advance, at Troop meetings.  If a Scout is absent he is responsible for obtaining information covered at the missed meeting from his Patrol Leader.  The yearly schedule is set at the annual Troop Leaders Council (Scout’s) Planning Session in October of each year.  It is then approved by the Troop Committee and published to the troop.

 

PLEASE READ!  … IMPORTANT INFORMATION!

Full scout uniforms are REQUIRED at each troop meeting.  We do accept scout-like pants/shorts at routine troop meetings, however jeans and off-color clothing are NEVER acceptable.  Official scout clothing is ALWAYS appropriate at Courts of Honor, or other designated events.  Our senior scouts are expected to set the example!  YOUR assistance in this effort is appreciated.

Your son should know a week BEFORE an event if he will be able to attend.  Those who SAY they are going are expected to attend (emergencies excepted).  Again YOUR assistance is appreciated.  Please check the troop’s web site for updated or additional information!  Thanks.


TROOP 493 BELIEF STATEMENTS

     1.       Scouting should be fun.

•      Scouts learn better when they have fun.

•      Leaders lead better when they enjoy what they are doing.

•      Parents are more supportive of their son's Scouting experience if their son enjoys Scouting.

2.    Troop 493 should have an active outdoor program.

•      Campouts (or alternate events) are scheduled every month.

•      All Scouts should attend Summer Camp.

•      A High Adventure activity is planned each summer.

•      All Scouts should become proficient and self-reliant in the outdoors.

3.    Troop 493 will provide a safe place for Scouts to have an exciting, fun-filled Scouting experience.

4.    The Scout Oath and Law will be the only code of conduct necessary for our Scouts and Leaders.

5.    Parents are always welcome at Troop meetings and are invited to all Troop Committee meetings, but the Troop will always be “boy led”.

6.    All adult Leaders must take Scout Leader Training and Youth Protection Training.

7.    Leaders and Scouts will wear the full Scout Uniform at all Scout meetings, campouts and activities, unless directed otherwise by the Scoutmaster.

8.    All Scout outings and meetings will have at least 2 adult Leaders present.

9     All Scouts in Troop 493 will have equal and ample access to full participation in the Scouting program.

•      Equal opportunity for advancement

•      No hazing or embarrassing initiation ceremonies

•      Troop 493 will "deliver the promise” to each Scout, as stated on page 1 of the Scout Handbook

10.  Troop 493 will work cooperatively with Pack 493 to provide Den Chiefs and encourage 2nd year Webelos to consider joining Troop 493. The Troop leaders will work cooperatively with the Pack leaders to maintain excellent relations.

11.  Troop 493 is chartered to The Wycliffe Presbertyian Church. The Troop will provide service projects for the church, encourage attendance at Scout Sunday, and cooperate with the church in the selection of Troop leadership.

 12. Scouting succeeds best when the Troop uses all 8 of the methods devised by BSA to deliver a quality program:

·        Outdoor program

·        Personal growth

·        Ideals - Scout Oath and Law and Motto

·        Advancement

·        Uniform

·        Positive adult role models

·        Patrol method

·        Leadership development in Scouts.

When these methods are used correctly and in proper proportion they will produce a Scouting program that achieves Scouting aims of character development, citizenship training, and mental and physical fitness.

13.  Troop 493 will achieve the Quality Unit designation annually.

14.  Our Troop will support the Council's annual fundraising effort by conducting a “Friends of Scouting” campaign.

15.  We believe that the practice of the Scout Oath, Law, Motto, and Slogan--commonly referred to as Scout Spirit--is of primary importance in evaluating the effectiveness of a Scout's commitment to the principles of Scouting.

  

AIMS OF SCOUTING

If you ask a Scout the purpose of Scouting, he's likely to mention things like camping, earning badges, or maybe burning marshmallows over a fire. Ask a Scout leader, however, and you will hear answers like character building, citizenship training, and fitness development. You see, while camping and badges and other fun activities are a big part of Scouting, they are not the purpose of Scouting. Instead, they are methods that teach character, citizenship, and fitness. We strive to "achieve excellence in fostering the character development, worldwide citizenship, and the moral, mental, and physical fitness of young people, and in other ways prepare them to make ethical choices by instilling the values found in the Scout Oath and Law." The aims of the Boy Scout program (rather than Cub Scouting or Venturing) are to build character, foster citizenship, and develop fitness. The methods we use to achieve those aims are ideals, patrols, outdoor activities, advancement, personal growth, adult association, leadership development, and the uniform.


The first is growth in moral strength and character:

We define this as what the boy is himself: his personal qualities, his values, and his outlook.


A second aim is participative citizenship:Used broadly, citizenship means the boy’s relationship to others.  He comes to learn of his obligations to other people, to the society in which he lives and to the government that presides over that society.


The third aim of the Boy Scout program is development of physical, mental, emotional and spiritual fitness:

Fitness includes the body (well tuned and healthy), the mind (able to think clearly and solve problems), the emotions (courage, self-control and self-respect), and the spirit (relationship with God and respect for all His creations).


METHODS of Scouting

Establish Clear Goals (Ideal)

The ideals of Scouting are spelled out in the Scout Oath, Law, Motto, Slogan and the Outdoor Code.  The Scout measures himself against these ideals and continually tries to improve.  The goals are high and as he reaches for them he develops control over what he becomes.

Organize by Patrols

The Patrol Method gives Scouts an experience in group living and participative citizenship.  It places a certain amount of responsibility on young shoulders and teaches boys how to accept it.  The Patrol Method allows Scouts to act in small groups where they can easily relate to one another.  These small groups determine the Troop activities through their elected representative.  In order to effectively work, patrol members must attend troop meetings and events, and participate in patrol activities.

The Patrol

The patrol is a group of Scouts who belong to a troop and who are probably similar in age, development, and interests. The patrol method allows Scouts to interact in a small group outside the larger troop context, working together as a team and sharing the responsibility of making their patrol a success. A patrol takes pride in its identity, and the members strive to make their patrol the best it can be. Patrols will sometimes join with other patrols to learn skills and complete advancement requirements. At other times they will compete against those same patrols in Scout skills and athletic competitions.

The members of each patrol elect one of their own to serve as patrol leader. The troop determines the requirements for patrol leaders, such as rank and age. To give more youths the opportunity to lead, most troops elect patrol leaders twice a year. Some may have elections more often.  Patrol size depends upon a troop's enrollment and the needs of its members, though an ideal patrol size is eight Scouts. Patrols with fewer than eight Scouts should try to recruit new members to get their patrol size up to the ideal number.


Focus on the Outdoors

The Boy Scout program is designed to take place outdoors.  It is in the outdoors that Scouts share responsibilities and learn to live with each other.  It is here that skills and activities practiced at Troop Meetings come alive with purpose.  Being closer to nature helps Scouts gain appreciation for God’s handiwork and mankind’s place in it.  It teaches them to be good stewards of their world.  The outdoors is a laboratory for Scouts to learn ecology, practice conservation of nature’s resources and develop self-sufficiency.

Create Opportunities for Success through Advancement

Scouting provides a series of surmountable obstacles and the steps to overcome them throughout the advancement program.  The Scout plans his advancement and progresses at his own pace as he overcomes each challenge.  The Scout is rewarded for each achievement, which help him gain self-respect and self-confidence.  The steps in the advancement system (Scout, Tenderfoot, Second Class, First Class, Star, Life and Eagle) help a boy grow in self-reliance and the ability to help others.

Boy Scout advancement is different from Cub Scout advancement.  In Boy Scouting, the Scoutmaster, Assistant Scoutmasters or designated older Scouts sign-off on the required skills for the rank.  There will be opportunities for the Scout to pass these tasks at Troop meetings, on weekend campouts, and at summer camp.  Merit badges are earned when the Scout takes the initiative to contact a Merit Badge counselor, studies, then successfully completes the requirements to pass the merit badge.

 

Provide a Positive Role Model

A boy learns from the example of his adult leaders.  In his quest for personal growth, every boy needs contact with adults he can copy.  The Scoutmaster and his assistants provide the positive role model espoused by the Boy Scout program.

Foster Personal Growth

As Scouts plan their activities and make progress toward their goals, they experience personal growth.  The Good Turn concept is a major part of the personal growth method of Scouting.  Boys grow as they participate in community service projects and do Good Turns for others.  There is probably no device so successful in developing a basis for personal growth as the daily Good Turn.  The religious emblems program is also a large part of the personal growth method.  Frequent personal conferences with his Scoutmaster and Patrol Advisor help each Scout to determine his growth toward Scoutings’ Aim.

Encourage Leadership Development

The Boy Scout program encourages the boys to learn and practice leadership skills.  Every Scout has the opportunity to participate in both shared and total leadership situations.  Understanding the concepts of leadership helps a boy accept the leadership role of others and guides him toward the citizenship aim of Scouting.

Emphasize The Practical and Symbolic Aspects of Wearing The Scout Uniform

The uniform makes the Scout Troop visible as a force for good and creates a positive youth image in the community.  The Boy Scout program is an action program, and wearing the Scout uniform is an action that shows each Scout’s commitment to the aims and goals of Scouting.  The uniform gives the Scout identity with a world brotherhood of youth that believe the same ideals.  The uniform is also practical attire for Scout activities and provides a way for Scouts to wear the badges that show what they have accomplished.  Troop 493’s Scout uniform requirements are discussed later in this manual.

Parental Support

A key element in maintaining and improving the quality of Troop 493 is by having active parental support. To be successful, Scouting must be a family activity. Parental support does not consist of driving your son to a Troop meeting and picking him up.  Good parental support consists of the following:

1.      Encourage your son to attend all Troop activities and prepare for them.

2.      Assist your Scout in obtaining uniforms and basic equipment.

3.      Encourage your son in his Scout advancement.  Help him to prepare for merit

         badge sessions and boards of review.

4.   Take an active interest is his Scouting activities.  Read his handbook!

5.   Share with the adult leaders any important information about your son that could affect his participation (i.e.-medical problems, school problems, personal problems etc)

6.  Work through the exercise in “How to Protect Your Children from Child Abuse” in the front of the Boy Scout Handbook.  You should do this soon after your boy has joined the Troop.

7.  Support the fundraising projects. This is how we earn money for Troop equipment and activities.  It also is an opportunity for Scouts to individually earn money toward those activities.

8.   Parents are welcome to attend our weekly Troop meetings.

9.   Attend parent meetings, courts of honor and other family activities.

10.    Stay informed concerning upcoming activities.  Visit our Troop’s web site to 

       keep informed on the latest troop happenings.

11.  Assist the Troop organization by:  *

·        Becoming a Troop committee member

·        Helping with transportation

·        Helping with food at a Court of Honor (COH)

12.    Ask the Scoutmaster how you can help with Troop activities. If he did not need   

       your help this time, ask again.*  

13.  Become a Merit Badge Counselor for the Troop in an area you are proficient in  by vocation or avocation.* There are over 120 merit badges, yet some have no counselors. Here are sites that you (and your son) should explore:  www.meritbadge.com

           

This site will give you guidance on how to be a merit badge counselor.  www.macscouter.com/Scoutmaster/MBC_trn.html

*Our goal is to have every parent involved in some aspect of the Troop.  If you need help finding your niche, give the Scoutmaster or Committee Chairman a call!


TROOP MEETINGS, ACTIVITIES, and EVENTS

Weekly Troop Meetings

Troop meetings are held on Monday evenings from 7:30 – 9:00 p.m. in the Fellowship Hall of Wycliffe Presbyterian Church.  Scouts involved in merit badge workgroups, or scheduled for Scoutmaster Conferences or Boards of Review are asked to attend beginning at 7:00 p.m.  If a Scout is not able to attend a weekly meeting, it is HIS obligation to contact his patrol leader and notify him that he will be absent.  It is also his obligation to find out what he missed at the meeting.  If a Scout is to be dropped off for a weekly meeting, please ensure there are 2 adults present before departing, and please return to pick him up, and on time.

The Troop cannot meet as scheduled when the church fellowship hall is being utilized for church activities.  Therefore, the troop will usually schedule an alternate event in place of the weekly meeting.  In the event of extremely adverse weather conditions, the scoutmaster will make a decision on whether or not to have a meeting.  Your son will receive a call from his patrol leader concerning any change of status with the weekly meeting. The Troop meeting will generally be cancelled if the Virginia Beach School District cancelled school for that day. 

 

There are generally no troop meetings scheduled on National Holidays.  Please review the troop schedule for specifics (Indian Dance Team members WILL usually meet).

The Troop committee (the “board of directors” of the Troop) meets at various homes of committee members on the 3rd Wednesday of each month from 7:00 to 8:30 p.m.

Troop Committee Meetings

The Troop committee (the “board of directors” of the Troop) meets at various homes of committee members on the 3rd Wednesday of each month from 7:00 to 8:30 p.m.

Troop Sponsorship

Troop 493 is chartered to the Wycliffe Presbyterian Church. A Chartered Organization Representative serves as a liaison between the two organizations. The troop is co-sponsored by the Oceana Volunteer Fire Dept.  The Scoutmaster serves as liaison with this organization.  

Troop Affiliation

Troop 493 is located in the Virginia Beach School District serving the following High Schools and Middle Schools: Cox, First Colonial, and Cape Henry Collegiate High Schools, Great Neck and Lynnhaven Middle Schools.  The “North” District is part of the Tidewater Council, serving Southeastern Virginia and Northeastern North Carolina. Tidewater Council is part of the Southeastern Region, which is an affiliate of the National Council, Boy Scouts of America, which is located in Irving, Texas. 

Troop Activities

There’s an old saying, “you can’t take the ‘outing’ out of ‘Scouting’.  After all, camping is why most boys join Scouting—it’s a primary reason that they stay involved.  It’s during campouts that boys learn not only Scouting skills like cooking, hiking and orienteering, but also life skills like teamwork, self-reliance, and leadership.

 In Troop 493, we maintain an active and varied outdoor program.  We hold a campout or related activity every month and participate in summer camp each July.  The schedule is announced yearly through the Troop’s calendar.  Specific outing dates are subject to change, however the boys will be provided as much advance notice as possible. 

We request the Scout’s to sign up for the troop activities the Monday BEFORE the event.  Last minute requests to join the weekend activity are difficult to entertain because food and other items are purchased and planned for those who signed up.  Additionally, those who sign up for an event, and then fail to attend without prior notice are responsible for any costs expended in advance associated with that event.

Summer Camp

Each year boys have the opportunity to attend Summer Camp.  Dates and camps vary each year according to availability of leaders and the boy's interests. Compared to non-Scout camps, these camps are very inexpensive and are a highlight of the Scouting Program.  Boys who attend summer camp generally remain in Scouting longer and achieve higher rank than those who do not. We would like the entire troop to attend so that each Scout can complete rank advancement requirements, earn merit badges and most of all, to be together and HAVE FUN!

Schedule conflict? Family schedules may conflict with summer camp.  Your son can attend summer camp ‘solo’ as a “provisional” camper.  He will be assigned to a troop by the Camp and under the supervision of that Troops’ Scoutmaster.  Some Boy Scout camps actively recruit provisional campers and make them a troop.  A paid provisional Scoutmaster is part of the camp staff.  Attending a different week with a fellow Scout from Troop 493, or from another Troop, is a third option.

Camperships—These are like scholarships for summer camp.  They are awarded based on need.  Summer camp is an important part of Scouting, often the highlight of the year.  Don’t let your son miss out. Contact the Troop Scoutmaster for more information.

 

 

Council Camporees

Camporees are District wide campouts, lasting 3 days and 2 nights.  Many area Troops come together to camp, share ideas and compete with each other.  Troop 493 may choose to attend the Spring, Fall and Winter (called “Winter-ree’s”) District Camporees.  The location varies as does the theme, but always featured are Troop competitions in Scouting skills and spirit.

Troop Camping - Scouting Events

Ideally, the Troop tries to camp at least once each month. Realistically, we have to contend with stormy weather, excessive heat, hunting season and scheduling conflicts.  The more parents who are willing to participate in camping, the more options we can offer our Scouts.  Other Scouting events may also be scheduled during the month.

Campouts are usually from about 6:00 am (8:00 am if local) on Saturday through approximately noon on Sunday.  Due to distance, or method of travel, some trips begin at 5:00 pm on Friday. The cost of each trip depends on the activity involved and the cost of food.  Other events are at the various times scheduled.

On most campouts, each of the patrols cooks their meals as a group.  Each patrol is responsible for developing its own menu and assigning shopping responsibilities.  It is very important that your Scout notify the Patrol Leader as early as possible if he cancels out of any camping trip or scouting event so that the menu plan, food purchases, and transportation required can be adjusted. 

The Scout is responsible to pay (in cash) the Monday before the weekend campout for any food to be purchased, or the cost of the camping trip or event may come out of his “troop account.”  Scouts in arrears greater than $15.00 may not be allowed to participate, (special circumstances taken into consideration).  The Scouts are not allowed to use electronic devices (i.e. Cell Phones, I pads, CD players, game boys, etc.), comic books, or inappropriate material while at camp.  Electronic devices may be used while in transport to and from a scouting event, but will be locked in an adult’s vehicle once arriving at the camping area or event.

We discourage individual snacks or extra food on campouts.  If for no other reason, it is for your son’s safety.  Wild animals are attracted to human food.  Raccoons or bears may enter the campsite to scavenge food.  The troop will always secure its food for safety.  A Scout, with smuggled food in his tent or backpack, puts himself, his gear, and others at risk.   

Each Scout shares equally in the food planned and purchased by his patrol.  Talk to the troop leadership if your son has medical or special dietary needs.

Participation 

WHY IS ACTIVE PARTICIPATION IMPORTANT? Scouts best achieve the aims of Scouting (character development, citizenship training, and personal and mental fitness) when they participate in meetings, outings, and service projects, and hold positions of responsibility.

WHAT CONSTITUTES ACTIVE PARTICIPATION? To meet the requirement of active participation, a Scout must be registered in the unit and be in good standing, meaning he hasn’t been dismissed for disciplinary reasons. In addition, he’s expected to meet the unit’s “reasonable expectations.”

A Scout who falls short of the unit’s expectations must be given the chance to offer an acceptable explanation. Certainly there are medical, educational, family, and other issues that may prevent higher levels of participation. If the Scout would have been more active if he could have been, then he is deemed active. A board of review must also provide the Scout an opportunity to demonstrate how non-Scouting activities have contributed to his growth. (However, this option is only available if the board of review members can agree that the young man has already exhibited Scouting values.) For example, he might have missed a campout to attend a church youth retreat. Remember, the advancement program isn’t about what a Scout has done; it’s about what he’s able to do and how he has grown.

Although there are no specific participation requirements in Troop 493, it’s obvious that the program cannot function as designed without a scout’s active presence.  The goals of the patrol method, advancement and leadership opportunities, a scout’s ability to interact with his peers, as well as the scout leaders being able to observe his performance all attribute to whether a scout is “actively “ participating or not.


Transportation  

Parents and leaders provide transportation. Our Transportation Coordinator requires information on your car insurance policy and your vehicles in order to file a Tour Permit.  This Tour Permit is filed with the Boy Scout Council and is required for out of Council trips.  It lists the destination, the route, a list of the drivers and car insurance information.

While most camping is by the Troop, each Patrol may camp or hike separately as long as BSA guidelines are followed.  All Patrol campouts must have the prior approval of the Scoutmaster and at least two deep adult leaders.

After a campout, Scouts may need to take equipment home for additional cleaning, repairing and/or airing out.  It must be hung or set-up immediately.  Once dry, and in good, clean condition, the Scout must repack it properly and return it at the NEXT Troop meeting. Equipment should be returned to the troop Quartermaster.

Drivers may elect to submit receipts for fuel expended and be reimbursed.  They will be charged the appropriate costs for food, materials, etc. allocated to each camping trip or event.  OR … Drivers may elect to NOT submit receipts for fuel expended and NOT be charged for food, materials, etc. allocated to each camping trip or event.  The previous statements do NOT apply to those activities deemed ”local” by the troop leadership.

If a camping trip has been cancelled, Plan B may go into effect. Possible options are museums, amusement parks, state parks, and historical areas. The choice belongs to the Scouts as long as it is practical, affordable, and safe, provided we have enough adult coverage.

Day Trips

If a camping trip has been cancelled, Plan B may go into effect. Possible options are museums, amusement parks, state parks, and historical areas. The choice belongs to the Scouts as long as it is practical, affordable, and safe, provided we have enough adult coverage.


High Adventure

Your son may have an opportunity to attend one of the Boy Scouts of America high adventure programs located around the country.  Len’Hoksin Trail in Goshen VA., Sea base in Florida, Boundary Waters in Minnesota or Philmont in Cimarron, New Mexico.  These coveted and hard-won trips have limited availability and age requirements.  A Scout will need to be First Class rank and at least 14 years old to participate.  Troop 493 will generally schedule one High Adventure Trip per year.

Service Projects

Service projects participated in by scouts include: Scouting for Food, Feed the Homeless, Church Lake cleanup, and individual Eagle Scout project work.  We also participate in park clean-ups, conservation projects, and assist other non-profit groups in their efforts.  The participation of all Scouts in these projects is expected and strongly advised.  These projects reinforce many of the main goals of scouting, fostering strong participative citizenship, developing character, maintaining fitness, and enhancing leadership.

What many boys’ approach with trepidation and reluctance, most often turns into an enjoyable, team building experience that they look back on with a real sense of pride and accomplishment.

 

TROOP JUNIOR LEADER ORGANIZATION

Troop Leader’s Council

Troop 493 strives for a boy led organization. This means that the Junior Leaders of the Troop plan and carry out a year long program within the guidelines of the Boy Scouts of America.  The Junior Leaders are supported in their effort by trained adult leadership.  Every 12 months (or more frequently when required) elections are held for the positions of Senior Patrol Leader (SPL), and Patrol Leaders (PL).  The newly elected SPL, with the approval of the Scoutmaster appoints other Junior Leaders.  Elected or appointed Junior Leaders are required to attend the next scheduled Troop Junior Leader Training Conference,(JLT), monthly Patrol Leaders Council (if a member of the council), the Annual Planning Conference and at least 60% of all troop activities and outings.

 As a Scout progresses through the ranks he is expected, and in some cases required, to hold a Troop Leadership position. Failure to carry out the duties of a Junior Leader means he has not met the requirements for the rank and he will not advance. 

TROOP ADULT LEADERS

Troop Adult Leaders lead by helping each Scout help himself.  They identify each Scout's characteristics and habits in order to understand him and help him feel they have his welfare at heart.  They encourage each Scout in Troop activities and lead through their own example - by living the Scout Oath and Law as expected of the Scouts.

Scoutmaster

            The responsibilities of the Scoutmaster are:

•     Train and guide boy leaders to manage their own Troop program.

•     Work with and through responsible adults to give Scouting to boys.

•     Help boys to grow by encouraging them to learn for themselves.

      •     Become fully trained in the Boy Scout program.

Assistant Scoutmaster

      The responsibilities of the Assistant Scoutmaster are:

•     Serve as leadership corps and/or Patrol Advisor.

•     Serve as a resource person for Patrol and leadership corps.

•     Recruit others to assist.

      •     Support the Scoutmaster.

•     Become fully trained in the Boy Scout program.

Patrol Advisor

            The responsibilities of the Patrol Advisor are:

•     Serve as adult leader for a Patrol.

•     Serve as a resource person for a Patrol.

•     Support Patrol Leader with advice and counseling.

•     Recruit others to assist.

      •     Become fully trained in the Boy Scout program.

 

Troop Committee Function

 

•     Provide adequate meeting facilities.

•     Advise the Scoutmaster on policies relating to the BSA Program and the Chartered Organization.

•     Carry out the policies and regulations of the BSA.

•     Encourage leaders in carrying out the BSA program.

•     Be responsible for finances, adequate funds and disbursements.

•     Obtain, maintain and care properly for Troop property.

      •     Provide adequate camping and outdoor programs (minimum 10 days and nights

per year).

•     Recruit and select adult leadership for the troop.

•     Operate the Troop in such a manner as to insure permanency.

•     Conduct and serve on Boards of Review.

Duties of Troop Committee Members

Each member of the Committee has specific responsibilities, thus dividing the whole job among the membership to carry out the pledge made at the time of the Application of Charter.

Troop Committee Positions

Chairman

Council/Cub Liaison

Adult Training

Advancement

Eagle Scout Coordinator

Summer Camp Coordinator

Logistics

Medical Forms Updates

 High Adventure Programs

Finances

Fund Raising

 Event Coordinator

Social Functions

Merit Badge Coordinator

 Transportation

 

 Three key points when it comes to adult leadership:

 

·        There's no such thing as "enough" volunteers

·        There’s a job for everyone in Scouting

·        Most jobs in Scouting don’t require extensive, on-going commitments.

 

 While we'd certainly welcome people to sign up as Assistant Scoutmasters, we also

need people to join the Troop committee, to transport boys to campouts, make phone 

calls, schedule events, or help with merit badges.

Parent’s Role In Troop Activities

The following is a list of guidelines for parents participating in Troop events.  Many of the rules are established by the Boy Scouts of America.  Some are Troop 493 rules that have evolved over time.  Please remember one of our goals is to teach independence and self-reliance.  Boys are also to learn leadership skills – that means boys will be leading boys.  Not everything will be perfect.  Failure is a great learning tool.  We promise that all boys will be treated fairly and with respect.  Hopefully, everyone will have fun and learn a lot in the process.

1.   Older Scouts will be leading the activities.  Look to the Scoutmaster and Assistant Scoutmasters, who are the supervisors, for instruction and guidance.

2.   The rule of two-deep adult leadership should always apply.

3.   While on a campout, your primary role is that of a Troop leader.  You are not to do the activity (set up tents, wash dishes, etc.) for the boys.  They may need some instructions, but they must learn the task themselves – do not do it for them.

4.      Strive to be an excellent role model for all boys.

5.      No drinking, smoking, profanity.

6.      Treat all boys equally.

7.      Do not show favoritism to your son, nor should you be overly hard on your boy.

8.            Instruct and supervise when needed or asked.  The Scoutmaster should define

   your role for the weekend.

9.      Help with crowd control.

10.    Eat with the leaders.  Do not bring stashes of food or drinks in your packs or cars – the boys do not need the sugar and neither do the wild animals!

11.  Sleep with the leader group, not with your son.

12.  Do not lend money to your son for special treats, unless you do it for everyone.

13.  Safety is a primary concern and everyone’s responsibility.

14.  Participate in driving.

15.  We go on a trip and come home from a trip as a Troop do not leave early with your son (Special considerations can be accommodated IF known beforehand).

16.  We all come back to the church together to distribute gear. and handle administrative details.  Scouts do not leave until dismissed

17.  Have fun!

 

 

Buddy System

Pairing two boys for Scout activities is called the "Buddy System."  All Troop and Patrol activities are structured this way for safety.  At no time is a Scout allowed to “solo”, especially during outside activities.  With an uneven number of boys, a three-person buddy group must be used.  Each Scout is responsible for keeping track of his Buddy at all times.  He may not swap his Buddy without the knowledge and consent of the Senior Patrol Leader.

Adult leaders are also required to comply with "Two-Deep Leadership" policy of BSA.  A minimum of two adults is required for camps, hikes, meetings, etc.  This policy protects leaders as well as the boys.  Except for a parent and his or her son, Boy and Adult buddy combinations are not allowed.  This complies with BSA Rules and Regulations.

ADVANCEMENT (THE TRAIL TO EAGLE SCOUT)

Advancement from Scout to Eagle is an important part of the Scouting experience and is completely explained in the Scout Handbook. Opportunities for completing advancement requirements will be provided to the Scouts; it is the Scout’s responsibility to take advantage of those opportunities.

Standards for joining a Boy Scout Troop and for advancement are listed in the latest printing of the Boy Scout Handbook and in the current Boy Scouts Requirement book. No council, district unit, or individual has the authority to add to or subtract from any advancement requirement. A Boy Scout badge recognized what a boy is able to do; it is not a reward for what he has done.

Advancement accommodates the three aims of Scouting: citizenship, growth in moral strength and character, and mental and physical development.

When a badge and certificate are awarded to a Boy Scout to recognize that he has achieved a rank, they represent that a boy has:

 

·        Been an active participant in his Troop and patrol. Active participation in Troop 493 is defined as meeting or exceeding a standard of attendance at 60% or more of the meetings and outings scheduled during the earning of the rank.*

·        Demonstrated living the Scout Oath (promise) and Law in his daily life.

·        Met the other requirements and/or earned the merit badges for the rank.

·        Participated in a Scoutmaster conference.

·        Satisfactorily appeared before a board of review.

*The Scout should schedule a meeting with the Scoutmaster to discuss this requirement if there are good reasons they cannot be met.  If a Scout will miss a significant number of meetings or activities due to other activities, he should discuss this with the Scoutmaster.

In the advanced ranks (Star, Life, and Eagle), the badge represents that the boy has also:

·        Served in a position of responsibility in the Troop. Again, active participation is required to fulfill any position of responsibility. You must perform the duties of your position.

·        Performed service to others.

Four Steps of Advancement

A Boy Scout advances from Tenderfoot to Eagle by doing things with his patrol and his Troop, with his leaders, and on his own. It's easy for him to advance, if the following four opportunities are provided for him.

 

1.      The Boy Scout learns. A Scout learns by doing. As he learns, he grows in ability to do his part as a member of the patrol and the Troop. As he develops knowledge and skill, he is asked to teach others; and in this way he begins to develop leadership.

 

2.      The Boy Scout is tested. A Scout may be tested on rank requirements by his Patrol Leader, Troop Guide, Scoutmaster, or Assistant Scoutmaster. The Scout's merit badge counselor teaches and tests on the requirements for merit badges.

 

3.      The Boy Scout is reviewed. After a Scout has completed all requirements for a rank, he has a board of review. For Tenderfoot, Second Class, First Class, Star, Life, and Eagle Palms, members of the Troop committee conduct the review. The Eagle Scout board of review is conducted in accordance with National Eagle Scout Advancement procedures.

 

4.      The Boy Scout is recognized. When the board of review has certified a Scout’s advancement he has earned the rank as of that date.  The certificate for his new rank is presented at a formal court of honor.

 

      Scouts are encouraged to advance but are not pushed to advance.  Troop leaders are responsible for providing advancement opportunities but are not responsible for ensuring a Scout advances in rank.

 
 
Scoutmaster’s Conferences

This is a one-on-one meeting with the Scoutmaster or his designated representative (ASM).  The purpose of the Scoutmaster’s Conference is to provide the Scout with the opportunity to demonstrate his knowledge of the skills required for rank advancement.  The conference must be requested by the Scout, but will be held at the convenience of the Scoutmaster or Assistant Scoutmaster.  Scouts are expected to appear in full uniform for the Scoutmaster Conference and have all merit badge and advancement cards ready for review.

Boards of Review

Scouts appear in full uniform for their Board of Review and have all merit badge and advancement cards ready for review.

The Board of Review interview is conducted by at least three adults of the Troop Committee after the Scout has successfully completed the Scoutmaster’s Conference.  The Scoutmaster or Assistant Scoutmasters will not sit on the Board of Review.

The questions are intended to be more general in nature, regarding the Scout’s individual experiences and suggestions regarding the Troop.  As a rule, Boards of Review for higher rank advancements take slightly longer, as it is expected that the Scout is more capable of expressing his views.

The Scout is notified within minutes of the completion of his Board of Review as to whether he has successfully earned his rank.

 

Record Keeping

 

The Advancement Chairman maintains records of each Scout's advancement, but it is the Scout's responsibility to maintain written proof of his advancement.  Scout Handbooks are where requirements are signed-off.  Scouts are given a signed card for each merit badge or rank advancement.  Possession of the patch is not considered proof of the rank. Eagle Scout cannot be granted without documented proof that all requirements have been completed.  Note: Save those Blue Cards!

How To Earn A Merit Badge

Merit Badge Counselors must be approved by the Advancement Chairman and registered with the Cape Henry District prior to any work being completed on the merit badge. The Advancement Chairman reserves the right to disallow any advancement or merit badge signed-off by an unapproved counselor.

Listed below are the steps to follow to earn a merit badge

1.   After looking over the list of merit badges and finding one that interests you, obtain a blue merit badge card from the Scoutmaster.  Fill in your name, address, and the name of the badge.  Ask the Scoutmaster to sign the card before you begin working.  These leaders can give you the names of registered merit badge counselors with whom you can work. Note:  Do NOT begin work on any merit badge without being issued a blue card by the Scoutmaster

2.  Contact the merit badge counselor and tell him/her that you want to earn the merit badge.  The counselor may want to set up an appointment to explain what he/she expects and to help you get started.  Note:  The Buddy System is not just a camp requirement!  You must have another person with you at each meeting with the merit badge counselor.  This person can be another Scout, parent, sibling, relative, or friend.

3.   Read the merit badge book on the subject.  When you know what is expected, start working on the requirements.  You can ask your counselor to help you learn things you need to know or do.

4.  When you are ready, call the counselor and make an appointment to review your work. Take along the things you have made to meet the requirements.  If they are too big to move, take pictures or a note from an adult who can tell what you have done.  The counselor will ask you to show and discuss each requirement to make sure you have done everything required.  Once the counselor is satisfied that you have completed the requirements, he/she will sign your blue card and keep the counselor’s portion of the card.  Be sure to hang on tight to this card: if you lose it, you may have to start the badge over unless the counselor is willing and able to vouch for what you already completed.

5.  Take the card back to the Scoutmaster and have him sign it.  Keep the part of the blue card that says “Applicant’s Record” and put it away in a safe place! The Scoutmaster will give the “Troop Record” section to the Advancement Chairman.  You will receive your merit badge at the next Court of Honor.

6.   A Scout is limited in the number of merit badges earned from their parent, if their parent is a merit badge counselor.

Note regarding merit badge requirements: The Scout is expected to meet the requirements as they are stated – no more and no less.  He is expected to do exactly what is stated in the requirements.  If it says “show and demonstrate,” that is what he must do, telling about it isn’t enough.  The same thing holds true for such words as “make”, “list,” “in the field,” “collect,” “identify,” and “label.”

Troop 493 has a number of merit badge books that can be ‘borrowed’ by the Scout.  Our troop librarian maintains the merit badge books.  The Scout should ‘sign-out’ a book and ‘sign-in’ the book when it is returned. 

 
Courts of Honor

There are two types of Courts of Honor (COH).  A Troop COH and an Eagle COH.

Troop COH

A special Troop meeting where all family members are invited.  If you were in Cub Scouts it is like a Pack Night or Pack Meeting.  The COH is to recognize those Scouts that have earned rank advancement, merit badges and other accomplishments.  It is a time to proudly review the Troops activities, discuss upcoming events, and provide important information to the Troop family.

The Scouts’ family is encouraged to attend, even if a Scout has not earned any special recognition. The meeting is inspirational for the Scouts, even when they are not receiving an award, they should support their fellow Scouts.  The evening is also informative and FUN—often with not-to-be-missed Scout-led entertainment followed by a social time complete with food.  Please help out if you are called to provide part of the refreshments.

Eagle COH

This all-too-seldom ceremony in which a boy is awarded his Eagle is also called a Court of Honor. Because of its special nature, it is held separately from a Troop COH, usually on a Monday scheduled by the Scouts Family.  These are not-to-be missed events.  A boy should attend his fellow Scouts Eagle ceremony to honor him, to follow the Golden Rule, and to thank him.  This older Scout has helped to run the Troop and it is likely that he helped your son to advance. If your son is asked to be a part of this Scouts Eagle COH ceremony, encourage his participation.  Reschedule your plans if necessary, this is important.  He will come away standing taller and prouder, his Scout spirit renewed and his dedication to advancement and badge work rekindled.  And parents, you really should see this—you’ll say, “my son’s in Scouts,” with a great deal more pride.  And one day soon you will be planning an Eagle COH of your own. We have proudly included a list of  Troop 493 Eagle Scouts later in this manual. It is our hope that your sons name will grace the page of future Troop Manual.        

The Order Of The Arrow

The Order of the Arrow (O/A) is a National Brotherhood of Scout Honor Campers.  It is based on brotherhood and cheerful service to fellow men. Troop members are nominated once a year by the Scoutmaster, and elected by fellow Scouts in their Troop.  They must meet certain entry requirements (age, scout rank) and qualifications (minimum camping days/nights, participation) that are established by the National O/A. 

 

 

INDIAN DANCE TEAM

Troop 493 Indian Dance Team

Troop 493 maintains the ONLY Troop Indian Dance Team in Tidewater Council.  The Troop’s Dance Team is an all volunteer group of scouts interested in practicing and performing authentic Indian dances for other scouts, cubs, and the general public when requested.  Scouts help make their own outfits and attend an annual Pow-Wow where they can get numerous outfit and dance ideas and purchase items to use during their performances.  The Dance team usually practices on the Monday evenings that no troop meeting is scheduled, and offers an excellent opportunity for our scouts to get comfortable interacting with other scouts and the general public.

UNIFORM INFORMATION

Required for all meetings:

            Boy Scout Uniform (Class A-see definition)

            Boy Scout Handbook

            Notebook and pencil

            Knot Rope (Provided by Troop)

Class “A” Uniform

Worn at the Scoutmaster Conference, Boards of Review, Troop Court of Honor, Eagle Court of Honor, Parades, and as designated by Troop Scoutmaster.

Official Boy Scout tan shirt

Yellow Neckerchief

Olive Shoulder Loops

Official Boy Scout pants or shorts (recommended) -- pants similar in color and style may be substituted.

          Official Boy Scout (or other suitable) belt

          Shoes (open-toed sandals are NOT appropriate with the Class “A” uniform)    

          Merit Badge Sash (worn at official functions, after a Scout has earned five

          badges)

          Medals Scouts have earned in Boy Scouting (worn at official functions)

          Patches: Tidewater Council Strip, Red and White “12”, Patrol Patch etc.

Official Scout items, may be purchased at the Tidewater Council Scout Shop. 

Troop 493 has a small inventory of used Boy Scout uniforms.  You may select from these items for your use.  You are encouraged to donate your son’s uniform to our supply as he outgrows it. 


Class “B” uniform

Worn to all Troop meetings Labor Day through Memorial Day or as directed by Scoutmaster.

Official Boy Scout tan shirt

Olive Shoulder Loops

Official Boy Scout pants or shorts (recommended) -- pants similar in color and style may be substituted.

          Official Boy Scout (or other suitable) belt

          Shoes (open-toed sandals are NOT appropriate with the Class “A” uniform).


Class “C” uniform

Worn to all Troop Meetings Memorial Day through Labor Day, at camp, on service projects or as directed by Scoutmaster.

Troop 493 Yellow T-shirt or other Boy Scout T-shirt

Scout pants / shorts
Belt
Shoes


Purchase the Yellow Troop 493 Class B T-shirt from the Troop.  Four are recommended for summer camp.

NOTE:   All clothing and equipment should be labeled with the Scouts name and troop number!  Troop 493 prohibits the wearing of any objectionable clothing (i.e.-shirts with foul language, drug or alcohol related symbols or wording, or distasteful messages) at all times, as these are not consistent with the goals of the scouting program.

EQUIPPING YOUR SCOUT FOR SCOUTING

 One of the more enlightening experiences of Scout parenthood is the first trip to the outdoor store to acquire boots, pack, sleeping bag, and other bits and pieces believed necessary for your boy’s survival on his first campout. The price tags you encountered will leave a lasting memory. Fortunately, it is not necessary to buy everything at once, and in fact it is not wise to do so.

We recommend you borrow or rent some large cost items before you purchase them.  Your Scout should do the research (the web, magazines) and talk to older Scouts.  If he is active in the purchase decision and he will have more respect for and pride in his equipment. 

èCheck out: www.campmor.com

Terrific, well designed, easy to search, easy comparison of gear from different manufacturers, great prices and service.    

Your son will NOT need a tent.  Some Scouts have individual or 2 man backpacking tents but not everyone needs one.  Also, your son does NOT need skis or a snowboard just because we may schedule this activity.  Talk to the adult Troop Leaders if you have questions or ‘need’ an item.

Some items (backpacks, hiking boots, mess gear, may be available from the troop at a fraction of the cost of a new item.  Check with us to see what’s on hand.

Minimum Gear Requirements

First Year Scouts

These scouts will have an active schedule that will require each member to always have certain personal.  While camping gear is expensive, almost everything can be inexpensively homemade.  All recommended gear is covered in detail in the Scout Handbook and Scout Field book.

The following is a list of minimum gear requirements for Patrol Day Outings and Overnighters.  The equipment list for Patrol Overnight camping is in addition to the equipment list for Patrol Day Outings.  These equipment lists do not include winter camping gear requirements.

Day Outings

Daypack

School book bag works great.  Instructions in Manual for homemade packs.

Light rain gear

Poncho or plastic rain shirt.  A garbage bag with holes cut in it works great.

Extra shirt and socks

An extra pair of clean, dry socks wrapped in a baggie can be your best friend.

Water bottle

Any bottle or canteen that seals well. Keep it clean and fill it often along the trail with fresh water.

Sun Protection

A sample-sized tube with SPF of 30+, Hat with brim for shade.

Sun glasses

Very important.  The cheaper the better.

Personal First Aid Kit

We will assemble one as part of First Aid requirements.  Easy and Cheap.

Trail food

Any energy food high in natural proteins and carbohydrates that doesn’t melt.

Scout Manual

Possibly the most useful book you’ll ever own.  It’s always a required item.  See Chapter 8 for hiking essentials.

Compass

Many are expensive, but you can get a good one for about $15.00.  The Troop owns a compass and you may borrow it, if needed.

Pocketknife

You may only carry a pocketknife after you have completed Totin’ Chip.

Sheath knives or other similar knives are prohibited! 

Toilet Paper

Small quantity in a zip-lock bag.

Hiking Boots or Sturdy Shoes, Socks

Allow some room to grow but too big and it will cause blisters as the foot slides within the boot or shoe.  Two pair of good hiking socks  (no cotton).

Overnight Events

Sleeping bag

Except for winter camping, a bedroll made from blankets pinned together works fine.  A summer bag can be had for less than $40.00

Flashlight

Any battery operated flashlight.  Pack extra batteries.  No gas lanterns.

Eating kit (Mess Kit) with spoon

Personal mess kit or plate, cup spoon, and napkins in a freezer bag.

Cleanup kit

Toothbrush, small tube of toothpaste, soap in baggie, all wrapped in a washcloth.  Toilet paper in a biggie and a small towel.

Clean clothes & socks

Important to sleep in fresh underwear and sweats.  Must change socks daily.

Heavy rain gear

Poncho, rain suit, or similar waterproof clothing.  Waterproof boots are great.

Matches

Homemade wax-covered camping matches work great.  No “strike anywhere” matches.  No lighters.

Fire starter

Bark from a downed birch tree or a baggie full of dryer lint make good tinder.

 

You may own some camping or backpacking gear already, and you will be allowed to use it, however, most equipment requires practice and instruction in proper use in order to assure safety and effectiveness.  Check Chapter 8 of the Boy Scout Handbook for other optional items.  Remember, you have to carry what you bring!

FINANCIAL POLICY

Annual Registration Cost

An annual registration fee of $95.00 is required to cover BSA registration, BSA national insurance, earned advancement awards, and replacement/additional troop gear. Due in December of each year.

 

 

Individual Scout Accounts (Camping and Activity Fees)

Each Scout has his own individual Scout Account.   This account operates as the Scout’s own "bank account" that he can put money in (through his fundraising efforts and direct deposit) to be used to pay for his dues, camping, and activity fees.

A percentage (determined in advance by the Troop Committee) of most fund-raising profits related to the Scout's direct effort will be placed into the Scout Account of those Scouts participating in the fund-raiser.  The Scout can also make deposits to his Scout Account through the Senior Patrol Leader when money is collected. The Patrol Leader will then turn over all funds to the Troop Treasurer to be deposited.

Expenses related to Scouting can be paid out of his Scout account.  Examples of these types of expenses include:

Campout related fees (non-food items)

Transportation expenses

Summer camp

Winter camp

Camporee fees

Scouting equipment purchases

Specialized training (not Troop required)

High adventure trips

This list is not all-inclusive.  If you have any questions, please ask your Scout leaders for advice.

When a boy leaves the Troop or is inactive for 6 months or more, any money remaining in his Scout account will be refunded IF requested, or reverts to the Troop’s operating fund if no request for refund is received. There are two exceptions to this policy:

1.   If a boy transfers to another Troop that has a Scout account system, we can send the money to the new Troop

2.   If a boy has a brother who's also in the Troop, the money can be transferred to his brother's account.

NOTE:  IF ANY BOY’S ACCOUNT IS MORE THAN $50.00 IN ARREARS, THE SCOUT WILL NOT BE ALLOWED TO PARTICIPATE IN CAMPING ACTIVITIES OR ADVANCEMENT UNTIL HIS ACCOUNT IS BROUGHT UP TO DATE!

 

 

Fund Raising

In conjunction with the Tidewater Council, the troop committee schedules various fundraisers throughout the year.  The funds raised through these efforts help pay for camping equipment, camping fees, badges, pins, activity fees, trailer expenses, registration costs for adult leaders, program materials, mailings and copying costs. 

Annual Popcorn Sales

Troop 493 participates in the Tidewater Boy Scout Council annual popcorn sale.  The monies earned are usually split between the Scouts account and the troop.  We encourage the Scouts to sell as much as possible to help pay for their expenses.

Friends of Scouting, Tidewater Trails Council

Troop 493 encourages the Scouts family to donate to the BSA “Friends of Scouting” program.  There will be an appeal made at the first Court of Honor of the year.

MEDICATION POLICY

The Boy Scouts of America recognizes that many Scouts and adult leaders may take prescription medication to alleviate the symptoms of any number of legitimate acute or chronic conditions.  The possession and use of legally prescribed medications is acceptable within the guidelines of this policy.

1.   During Troop activities, each Scout must bear the responsibility for maintaining and administering any prescription medication.

2.   The Scout must provide adult BSA leaders with written authorization and instructions, signed by a parent or guardian, for any medication (prescription or otherwise) carried by the Scout.

3.   All medications must be carried in the original container.  In the case of prescription medication, a legible label showing the name of the medication, the prescribing physician and prescription number must be affixed to the container.

4.   The Scout should carry only a quantity of medication sufficient to last the duration of the BSA sponsored activity.

5.   Upon receipt of written authorization and instruction, adult BSA leaders may agree to assist the Scout in remembering to take the authorized medication at the proper time(s), but will not accept any responsibility for insuring that he does so.

6.   If the parent or guardian cannot accept these guidelines, he or she has the opportunity to accompany the Scout on the activity to insure that the medication is properly administered.

7.   Pill Organizers:  S-M-T-W-Th-F-S compartmented boxes seem sensible but are generally not allowed (when allowed, they require a note from the Doctor regarding the contents for that trip).  Keep it simple, leave the pills/medication in the pharmacy container or original store packaging and send only the quantity needed.

8.   Summer Camp: All drugs/medication (including over-the-counter medication like sinus pills or vitamins) are kept at the Health Lodge and must be in their original packaging.  The Scout will go to the Health Lodge for every dose.  These are the camp rules for the protection of the Scout and others.

9.   Medical Forms:  All scouts and adult leaders will have on file and up-to-date B.S.A. approved medical form, listing all pertinent medical information (history, allergies, medications, conditions, etc).  These forms will be updated each year prior to attendance at summer camp.  

 

POLICY REGARDING INCENDIARY DEVICES

Campfires are an integral part of the camping experience for most Boy Scouts, so much so that an entire chapter of the Boy Scout Manual is devoted to the subject, but fire safety is one area that we cannot take for granted.

1.      Troop 493 Scouts can not carry, on his person, any incendiary device, including paper or wooden matches, butane lighters (e.g. BIC lighters) or liquid fueled lighters (e.g. Zippo). For high-adventure activities involving backpacking, individual patrols may receive from the Troop 493 Scoutmaster or Assistant Scoutmaster, permission to deviate from this policy. 

2.      Troop 493 will provide, if needed, butane-fueled fire starting devices for each patrol’s use during regularly scheduled Troop outings.

3.      Fire starting devices provided by Troop 493 will remain secured in each patrol’s chuck box when not in active use.

TROOP PHONE, WEB-SITE AND EMAIL LIST

The Troop’s scout Web-Master maintains the Troop 493 Web-Site.  The Scoutmaster maintains the Troop E-Mail list.  It is important that this information is accurate, specifically for emergency situations that may arise during troop events.  Please notify the Troop of any changes in your address, phone number(s) and email address(s). 

Troop Web-Site

Please visit our troop’s web site frequently.      http://www.troop493.scoutlander.com/

Troop E-Mail Policy

Electronic mail is a very effective way to communicate the news and events of the Troop.

The very ease of use which makes e-mail so effective also makes it prone to inadvertent misuse by well intentioned or aggrieved members of the Troop 493 community and, sadly, malicious abuse by parties outside of Troop 493. Keep in mind that whatever is written may be read by everyone and words should be chosen carefully.  Also, refrain from personal or private issues on email.

Accordingly, in an attempt to insure the privacy of Troop 493 Scouts and families, the following policies concerning the use of electronic mail for the conduct of Troop 493 business should be adhered to:

1.  The ability to send e-mail to the entire Troop 493 mail list will be restricted to the following individuals:

·        Troop 493 Scoutmaster

·        Troop 493 Assistant Scoutmaster, designated by the Scoutmaster

·        Troop Committee

·        Senior Patrol Leader

2.  Those wishing to communicate to Troop 493 at large should provide the relevant information to one of the persons listed above.  If the information is deemed appropriate for dissemination to all members of the Troop, the Scoutmaster or Committee Chairman for distribution will compose a separate e-mail.

3.   Individuals are free to compile their own individual mail lists containing the e-mail address of other Troop 493 Scouts or adults, but are strongly cautioned to insure that potential recipients have given their permission to be included.

4.   When sending e-mail to an adult, the sender is cautioned that the recipient may receive this e-mail on their home computers, and individual Scouts might have access to read whatever is written.  Topics or issues of a sensitive nature should not be openly discussed or posted in an electronic mail format. 

 

TROOP HEALTH AND SAFETY

In the interest of the safety of all Scouts, as well as the enjoyment and successful learning experience of the Scouting program, common sense and good conduct is required at all times.

The following special rules should be noted:

  • NO tree or fence climbing without specific leader permission
  • NO participating in waterfront activities without proper supervision
  • NO throwing of any objects except as part of an organized activity
  • NO use of cutting tools (ax, knife, etc.) or matches without successful completion of Totin' Chip and Firem'n Chit Training, respectively. This rule applies to adults as well as Scouts.
  • NO food in tents
  • NO flame in tents

The health of the Scouts is very important to us as well. In order to attend activities and outings greater than 72 hours in length as a Troop we require a completed Class 2 medical form to be filled out for every Scout every three years with a Class 1 form updated every year (the same forms required by Boy Scouts of America for camping at council camps).  A Class 3 medical form is required for High Adventure Boy Scout Camps (i.e.-Philmont).

 

TROOP DISCPLINARY ACTION

The Scout oath and laws are the corner stones for good behavior. Each Scout learns the oath and 12 points of the law when he joins.  He is expected to practice them throughout his Scouting experience. Occasionally, the adult leaders may need to remind your son of these principles. Disruptive behavior by a Scout will be dealt with in the following progressive manner:

 

·        Verbal Counseling – The adult leader will verbally counsel the misbehaving Scout to correct the behavior.

·        Scoutmaster Counseling – If the adult leader is unsuccessful in correcting the disruptive behavior, the Scoutmaster will counsel the Scout.

·        Parental Notification – If all verbal counseling attempts fail, the Scoutmaster will seek assistance from the Scout’s parent to correct the disruptive behavior.

If the Scout’s misbehavior continues, Parental Notification may mean the parents must come and pick-up the Scout (possibly a long distance from home).

·        Exclusion from Scouting Events – If parental involvement fails, the Scoutmaster will exclude the Scout from the next Scouting activity.

·        Suspension – If the Scout’s disruptive behavior continues, the Scoutmaster and Troop Committee may elect to temporally suspend the Scout’s membership to the Troop.

 

 

HISTORY OF TROOP 493

Boy Scout Troop 493 was first founded in Virginia Beach in 1968.  It was chartered by the Wycliffe Presbertyian Church, and is affiliated with the Tidewater Council, “North” District, Boy Scouts of America.  The current Scoutmaster, the 4th in troop history, and some members of the Assistant Scoutmaster staff have experience with the troop since 1977.

Troop 493 Eagle Scouts

We are proud to recognize our Scouts who have achieved the highest rank in Scouting - the Eagle Scout Award. A Scout reaches this highest award only through hard work, demonstrated leadership and skill, and commitment to always uphold the Scout Law and Scout Oath. The Troop 493 Eagle Scouts since 1968 are:

 

Robert J. Backlund 12/68

John L Jennings Jr. 12/68

William M. Cavitt 11/73

Mark A. Sellers 12/73

Steve P. Terveer 3/75

J. Matthew Hogendobler 2/78

Eric J. Markowski 5/78

Scott W. Kattwinkel 2/79

Jeffery W. Hughes 3/81

John A. Breast 5/81

Brian D. Lee 7/81

William E. Bissell 6/84

Geno Seay 10/85

Lawrence G. Hart 12/87

Alfred D. Decker 4/89

Matthew B. Wallfred 2/90

James J. Whitaker 1/93

Andrew B. Felty 10/93

Erik C. Hazelwood 3/94

Marcus J. Fox 10/94

Matthew C. English 1/95

James M. Alexander 2/95

Christopher Reading 7/95

Simon H. Allen 2/96

Scott D. Hazelwood 5/96

Darren P. Bryan 12/96

Wayne Howelett 10/97

Matthew H. Jerasa 8/98

Michael Scholl 3/99

Andrew W. Kubic 4/99

Robert P. Reading 5/99

Brett A. Jerasa 6/99

Aaron P. Freid 8/99

Geoffrey J. Olsen 2/00

Eric J. Jerasa 8/00

Matthew S. Roudolph 1/01

Nicholas Keuhlen 11/01

Christopher Graffeo 5/02

Peter Kemp 6/02

Jesse Keuhlen 6/02

Michael M. Scott 6/02

Thomas Becker 12/02

Douglas Stumborg 5/03

Thomas J. Frey 10/03                  

Spencer D. Johnston 10/03

John Graziadei 8/04

Jacob Herbert 10/04

Brian Long 12/04

Matthew Dolney 6/05

Brendan Davenport 9/05

Jonathan Horne 11/05

Alex R. Jerasa 3/06

Brian D. Stumborg 6/06

John B. Budorick 8/06

Joshua D. Canon 9/06

Russell L. Painter 1/08

Stephen Garrahan 1/08

Nicholas B. Long 11/08

Donald R. Styer 12/05

Nicholas Bracket 5/09

William Clement 7/09

Adam Swindell 7/09

David Blanchard 4/10

James Graziadei 12/10

Connor Borchers 2/11

Casey Heron 5/11

 Ben Brackett 10/11

 Zach Thoele 11/11

 Mitchell Styer 01/12

 Theodore Payne 06/12

 William O/Connell 10/12

Jack Hanes 10/12

 Wil Gay 01/13

 

 

Troop 493 has groomed 73 Eagle Scouts as of January 2013.

APPENDIX

·        Official Placement of Insignia

§  http://www.scoutstuff.org/misc/isheets/34283.pdf

·        Uniform Inspection Sheet

§  http://www.scoutstuff.org/misc/isheets/34283.pdf

·        Personal Health and Medical Record, Class 1 and 2

§  http://www.scouting.org/forms/34414.pdf

·        Merit Badge Counselor Application

§  http://www.scouting.org/forms/34405.pdf 

·        Troop 493 Web-Site

§  http://www.troop493.scoutlander.com/ 

 

Attachments
Icon File Name Comment  
493 Information Guide _October 2011.pdf