Required Leadership Positions:
Committee Chair:
- Process annual re-chartering package due in December (takes several months).
- Communicate with the BSA representatives in the National Pike District on behalf of the group.
- Coordinate with Chartering Organization and Chartering Organization Representative.
- File paper work for Council approved fundraisers (popcorn is pre-approved).
- Approve pack annual calendar and coordinate with Chartering Organization to request dates.
Cubmaster:
- Plan and conduct Pack Meetings.
- Request space for additional Pack activities from the Church as applicable.
Advancement Chair:
- Generate monthly report based on ScoutTrack output for awards to be retrieved from the Scout Store.
- Pick up items from the scout store on a monthly basis. (based on new awards format this may be executed by a representative from each den).
- Maintain database of awards earned and delivered to Den Leaders for each scout.
Assistant Cubmaster:
- Be available to conduct Pack Meetings in the event Cubmaster is not available.
- Assist in Pack Meeting set up and preparation; be active Pack Committee member.
Membership Coordinator:
- Communicate with interested families that contact the group through the website.
- Advertise in local and school publications during fall and spring recruiting.
- Work with advancement chair to ensure new members understand uniform requirements, get patches for shirts and get Pack T-shirts.
- Process applications, enter information into Scouttrack, give dues checks to Bookkeeper or Committee Chair.
Outing Coordinator:
- Understand the outings that require a tour permit to comply with BSA insurance policies; communicate these requirements to the committee prior to outings.
- Learn the system for filing Tour Permits electronically; assist the outing coordinator in collecting the required information.
- Complete the tour permit electronically and provide a copy to the outing coordinator and committee chair.
Training Coordinator:
- Keep records of trained adult volunteers (there is an online tool from BSA the pack has a login for).
- Review these records and inform Leaders what training is required - make recommendations for additional activities
- Understand the requirements for training as it pertains to Pack and Den outdoor events - communicate these requirements to the group.
Five Den Leaders:
- Each den is required to have a den leader, this is a parent in the group for each age group that assumes a leadership role in the pack.
- Encourage another active parent in the group to be an assistant Den Leader.
- Coordinate with other parents in the group for Pack and District events you may not be able to attend so that the opportunities are available to interested scouts.
- Fill out room use form if you plan to use the classrooms in the church (PDF on site above).
Bookkeeper:
- Record Financial transactions of the group and maintain a log for review.
- Keep hard copies of receipts and back up documents for transactions.
- Publish summary of transactions each month.
- Compare summary of transactions to bank statements mailed to the church.
- Cross-check pack membership with dues received.
- Tally receipts from scout store and keep track of balance so the group account has sufficient funds.
- In January compare popcorn deposits to invoice from the National Pike District and validate the numbers match.
Popcorn Chair:
- Register group with BSA in the late spring.
- Send e-mail to Pack in August with dates for the upcoming sale.
- Coordinate booth sales - send copies of each booth sale totals to Bookkeeper (one sheet per booth sale).
- Take delivery of Packs popcorn from BSA - maintain inventory and check against sales.
- Coordinate pick of popcorn from scouts popcorn sheets.
- Tally individual sales for each scout and coordinate popcorn prize delivery at pack meeting.
Additional Functional Activities not assigned to specific job:
- Keep group website up to date.
- Keep ScoutTrack calendar up to date.
- Periodically organize and clean shed - remove unused or broken items (space is precious).
- Record pack service hours for den advancements and pack submission to BSA annually (there is an online tool from BSA the pack has a login for).
Additional Volunteer Positions with Pack with limited time constraints:
Klondike Derby Coordinator:
1. Send information to Pack by E-mail with details for event, parking and carpooling.
2. Manage Sign-up document for event and coordinate with Committee Chair to register group
3. Day of Event - Drop off Pack registration packet at BSA sign in desk and then rejoin
Scouting for Food Coordinator:
- Place your E-mail address on the mailing list to receive information for the event from the National Pike District. Ensure that the assigned territory is appropriate for the group.
- Relay this information to the Pack and coordinate bag drop off and pick up.
- Contact the food pantry and coordinate a time to deliver food on or after the bag pick up - recruit additional drivers as necessary to deliver.
- Record participating scouts (for patch distribution) and amount of food collected to report to the District through a web form.
We Remember Coordinator:
- Send information to Pack by E-mail with details for event, parking and carpooling.
- Manage Sign-up document for event - no pre-registration is required.
Family Camping Coordinator:
- Send information to Pack by E-mail with details for event and parking.
- Manage Sign-up document for event and coordinate with Committee Chair to ensure documents for use of campsite are brought to the event.
- Send information to families signed up so that those going know what is being provided by Pack and what to bring.
- Call ahead to camp site and arrange an activity for the group before dinner (if available at chosen site)
- Coordinate with Pack Committee for use of Pack camping equipment to be used by the group.