Crew 4242 CommitteeMeeting Minutes
9.8.15
InAttendance:
MaryRundle
KathleenShepherd
JasonShepherd
Meetingwas called to order at 7:00pm by Mary Rundle.
Adultapplicant for Associate Advisor position was unable to appear forinterview due to last minute work responsibilities. Interview is tobe rescheduled at the applicant, Committee Chair, and InstitutionHead's earliest convenience.
ProposedBylaws were unanimously approved. Ratification shall be added to theOfficer Meeting Agenda.
CrewProgress was reviewed. All crew members will have achieved VenturingRank by next Crew Meeting. Activities to support continuingadvancement are scheduled.
Communicationefforts were reviewed. All scouts and leaders are encouraged to jointhe crew website at crew4242.scoutlander.com
Recentactivities were reviewed.
Upcomingactivity schedule was discussed. Crew, Officer, Committee Meetingsand Roundtable schedule were reviewed. Sept 30th SwimMerit Badge Workshop was discussed. Committee is in favor of offeringopen spots to scouts from other Troops and Crews, as it supports thecrew's desire to be involved in the local scouting community.
WinterGrand Canyon trip was discussed. Committee looks forward to hearingmore specific plans and budget estimates from the crew. Mary Rundleoffered to join Jason and Kathleen as a registered leader for thetrip.
Financialissues were discussed. Crew Fund stands at $10, outside of theongoing popcorn fundraiser. Permission to open a Crew bank accountwith Mountain American Credit Union was granted. Jason is tasked withopening the account before the next Committee Meeting.
PopcornFundraiser dates and progress was discussed. Show and Sell order wasdiscussed. In light of current business support, the committeeunanimously agreed to order the larger show and sell package, plusone case each of the Chocolate Triple Delight, and White ChocolateyPretzels. Kathleen will email the order to Council. As our crew waslate to sign up for popcorn, it is understood that it may not bepossible to fulfill the entire order, and the committee and crew willbe happy for whatever is available.
EqualExchange's invitation to sell their product as a fundraiser wasdiscussed. The council looks forward to reading the official offer,and is tentatively planning to sell their chocolate in January, withdelivery dates shortly before Valentine's Day. Equal Exchange hasalready sent the literature. So, it should be available to considerat the next Committee Meeting.
Woman'sBean Project was suggested as the third annual fundraiser, to happenin late spring or early summer. The committee unanimously agreed. Theproposal is to be added to the Officer Meeting Agenda.
Permissionto use current crew funds, and upcoming donations for class Buniforms was unanimously approved. Scouts will receive uniforms inorder of rank. Then adult leaders in order of attendance at Crewfunctions.
Trainingopportunities were discussed. Leadership has 100% Youth ProtectionTraining. Kathleen encouraged leaders to take other online trainingcourses in their spare time. Council First Aid offerings werediscussed. Jason and any available youth will sign up for the Octoberclass. Kathleen, Mary, and any youth still untrained will sign up forFebruary.
Equipmentwas discussed. Equal Exchange has been informed Kathleen's change ofleadership and wishes their donation to be given to Crew 4242 insteadof Crew 4457, since the other crew's leadership has expressed a moralobjection to accepting gifts or participation in fundraising. EqualExchange is excited to create an ongoing relationship with Crew 4242.Four cases of chocolate bars will arrive no later than September 18.
As soonas the bank account is set up, Kathleen will link the Square accountin her name to Crew 4242. Her household currently has a Square creditcard reader that can be used by the crew to take orders, and anotherbeing shipped next week. They can be checked out by youth or adultsfor fundraising activities.
OctoberCommittee Meeting will be October 13, 2015 at Texas Roadhouse inLogan starting at 7pm.
MaryRundle adjourned the meeting at 8:00 pm.