Public Popcorn Sales - Cub Scout Pack 37 (Lutz, Florida)

	Let's make a final push! - LESS THAN TWO WEEKS LEFT I'm sure that you have been communicating weekly to keep your Scouts and parents focused on the sale, as this keeps enthusiasm high and yields higher results overall. It's time now to make an extra special effort to infuse some new enthusiasm and energy into the campaign. Maybe offer a mid-sale prize or giveaway. Call out some exceptional sellers. Be creative. The point is to find something that motivates both Scouts and Parents to give this an extra effort before the sale ends in LESS THAN TWO WEEKS. Be sure that your scouts have set a goal ($600+) and are working diligently towards their goal. Publically celebrate the scouts' progress by recognizing them at pack or troop meetings. Share stories of how much your scouts are selling. Drive friendly competition. Regularly promote the prizes and other rewards. Remind scouts and parents of WHY they are selling and of important dates / deadlines. Continue to promote all three sales methods, Show & Sell, Take Orders and On-Line!
	Take Orders are Due by October 26 - Here is some guidance All take order forms needs to be entered into the popcorn system (here), no later than October 26. That means that you need to collect the forms from your Scouts before then so that you can enter the orders in by that date. This takes some time and effort, so please don't wait to the last day / hour. Entries into the popcorn system must be BY SCOUT. That means that each scout has their own entry in your unit and they have their individual amounts for Show & Sell, Take Orders and On-Line sales entered for them. This then allows you to determine the prizes that they are entitled to. Show & Sell data: The amount sold for each Scout comes from your unit's own tracking of the various show & sell events that you held. Typically Scouts get credit for a portion of the sales since several other scouts may have been present at the same time. For example, if 4 Scouts sold $400 of popcorn, then each would received credit for $100 of Show & Sell. The $100 is entered into the popcorn system for each Scout. Take Order data: This comes right off of the Take Order forms the Scouts turn into you. I recommend that they give you a copy and keep the original since they will need it to deliver the popcorn in November. You do not need to enter every single sale from these sheets (although you can). Many kernels chose to only enter a single line (the total) for each Scout. Just be SURE that you did your math correctly. :-) On-Line Sales data: This comes from the Trails End web site. You have to register as a leader and run a report for your unit. See below about on-line sales. Enter the data for each Scout from this report into the popcorn system. (yes, these systems should be linked, but they are not, sorry) Prizes! Now that you have the data from all three sales methods entered into the popcorn system by Scout, you get a total sales amount computed per Scout. You can use this value to determine the prizes that each Scout is entitled to. Most kernels will ask the Scouts what prizes they want when they collect the Take Order forms. YOU need to place the prize order for your unit shortly after submitting the Take Order on 10/26. You may find this training video helpful:https://www.youtube.com/watch?v=vCrOOps09AY Or this (older and longer) version: https://www.youtube.com/watch?v=0NmdFiVvvzE REMEMBER that you should deduct any left over Show & Sell product from your Take Order order before submitting to Council. Order Adjustments are applied in the form of negative numbers on the final Unit Take Order page in the Popcorn System. This way you can utilize your left over Show & Sell popcorn to fulfill Take Orders.
	How Scouts can use the On-Line Sales System Each Scout must self-register BEFORE a customer can purchase products on-line from that Scout. Scouts can register here: http://sell.trails-end.com/scout/register Once the Scout registers, they can generate emails from within that system. The customers who receive those emails MUST follow a unique link (URL) in that email. Following that link ensures credit to that Scout and your unit. Scouts must also be careful that their account lists the correct Pack, Troop or Crew. If you are reusing an old account, you may need to update this if you are now with a new unit. Leaders, be careful not to use your primary email address to register your scout in this system. As leaders, you should be registering in that system as a leader so that you can generate reports about the on-line sales for your unit. (You will need this data for order prizes later) Leader registration can be found here: http://sell.trails-end.com/leader/register When registering as a leader, you will need the Validation Code which is popcorn
	Have you been frequently communicating with your unit? Weekly communication to your pack or troop helps to keep Scouts and parents focused on the sale, keeps enthusiasm high and yields higher results overall. Be sure that your scouts have set a goal ($600+) and are working diligently towards their goal. Publically celebrate the Scouts' progress by recognizing them at pack or troop meetings. Share stories of how much your scouts are selling. Drive friendly competition. Regularly promote the prizes, weekly drawings and other rewards. Share the link to the Trail's End YouTube page: https://www.youtube.com/user/TrailsEndScouting Remind Scouts and parents of WHY they are selling and of important dates / deadlines. Continue to promote all three sales methods, Show & Sell, Take Orders and On-Line!
	Key Dates: Oct 26 - Take Orders Due (here) Nov 14 - Take Order Distribution Dec 4 - Popcorn Payments Due
	Resources www.trails-end.com http://gulfridgecouncil.org/fundraising/popcorn/ http://scouting.trails-end.com/TESales/ https://www.youtube.com/user/TrailsEndScouting

* NEW INFORMATION

Who should checks be made payable to?

a. Checks should be made payable to CUB SCOUT PACK 37 LGCS . If a check was previously written out to the parent, then you should deposit that check and then you would write a check for the total amount of all your checks to CUB SCOUT PACK 37 LGCS.

Popcorn Program Information

1. Sales Goal for each scout is $600 if they reach a minimum of $300, their fees and registration for the following is paid for by the pack. Pack Sales goal is $12,000, that's only an average of $400/scout.

2. Every $600 they sell enters them into the Council’s raffle for a $50 Walmart gift card

3. Online orders are placed through Trails End and shipped directly to the customer but scout still gets credit for sale.

Customer pay shipping

4. To offer the online orders you have to sign up at the trails end website http://www.trails-end.com

(we are with Gulf Ridge Council and Ft Brook District for sign up)

5. Door-to-door sales money must be collected at the time the order is placed or scout will be responsible for paying if

the order defaults

Questions

1. How can I get more order forms

a. Extra copies have been dropped off at the school office. Ask for Amber who knows where they are.

b. The electronic version of the order form and product catalog is available in the public boy scout folder on Google Drive located here:https://drive.google.com/folderview?id=0B6Z8BJ8-W2jwU0xoSm84SXQ5MzQ&usp=sharing

c. Use the marketing tools in the file including thank you cards and door hangars.

2. How Do I Sign Up To Do the Show and Sell at Wiregrass on 10/17/15

a. You can sign up here: http://www.signupgenius.com/go/10c0b4cafaa2da7f85-show

b. Parents can hold book and have their own show and sell events. If you need inventory, Chad will distribute it to you, but parents are responsible for returning the remaining inventory or for payment for the product. A cooler is needed for chocolate products.

3. Will our pack do a Show and Sell?

a. I Scheduled that at Wiregrass. On Oct 17^thand 18^th from 10a-6pm & 12-6pm. The the following weekend will be Spookoree camping trip at camp Brorein.

4. Show and Deliver is when scouts take and sell popcorn door to door.

a. If you want to do this, you would need to buy the product for reselling. This is an option but please remember that if we have unsold product we still owe the money. Show and deliver orders must be turned in by September 21st

b. Notify Chad if you want to use this approach for your selling

5. Is it possible to get a sample bags of popcorn?

a. Sample bags can be bought for 60% of the cost. There are not free samples for giveaway during sales.

6. How will distribution occur on November 14^th? What if someone cannot pick up their orders that day?

a. Orders will be available after Nov 14^th atschool or a designated place.Chad could use help picking up the orders from the warehouse so please let him know if you can make your vehicle available to assist with transporting the orders. Den leaders may also be participating in the distribution of orders.

8. Can we take a donation in lieu of a sale?

a. Yes, donations can be accepted for the pack. If someone pays a donation by check it should be made payable to you as well.

Popcorn FAQ